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Comparing every line of every invoice is simply too hard - if you're doing it manually.
- It’s a staff resource hungry activity: checking a single invoice can take as much as 15 minutes or more
- Even when checked, you can’t be sure all the errors have been picked up
- Forwarders are not always very forthcoming when it comes to credits or rebates
| Do any of these possible solutions look familiar? |
| We just assume that whatever is on the invoice as being correct. |
| In our experience, about 50% of invoices contain errors. |
| Our staff do spot checks - we don't find any significant errors. |
| The trouble is, really big errors occur only occasionally. So chances are that a random spot check will miss any significant errors. |
| We kept a close eye on our freight forwarder for a while. They had a lot of errors early on but now they're ok, so we don't bother any more. |
| But when the forwarder changes systems or staff, accuracy can be adversely affected. If you’re not keeping up with your invoice checking, you could be caught out. |
If you're not checking every invoice, there's a good chance you're leting overcharges get away from you.
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"...The investment paid for itself in the first week.”
Jason Gitmans, Managing Director, Gitmans Knitwear Ltd
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